About american association of notaries illinois notary. By notarial acts, it mostly means signing of documents. This useful and economical illinois notary record book accommodates 352 entries and includes stepbystep instructions for recording notarial acts. Effective june, 2000, under certain conditions, residents of states bordering illinois may be commissioned as illinois notaries. This serves as an invaluable tool of reference for the notary public, allowing his or her to see notarial acts performed for clients in the past by scanning through a journal. Although the law does not prescribe the exact format of the seal, the following example contains all. Find all the books, read about the author, and more. There is no requirement in illinois that a notary public keep a log book or. Available and free to university of illinois students. This useful and economical illinois notary record book accommodates 352 entries and includes stepbystep instructions for recording transactions. Many states require notaries to record each notarial act they perform in a bound recordbook or journal of notarial acts, with sequentially numbered pages and entries. The illinois notary acknowledgement forms are legal tools completed by a notary public for the purpose of signature authentication. The purpose of notarization is to prevent fraud and forgery.
There is no requirement in illinois that a notary public keep a log book or journal. Meets all state requirements, provides best notary practices, support and convenience. This dome notary public book has sewn and numbered pages for secure and systematic recording. Notaries are public officers of the state of north carolina charged with protecting the public from fraud and forgery. Illinois notaries search results us notary illinois alphabetical list of illinois notaries. The primary tools notaries use in fulfilling this statutory obligation are requiring personal appearance, positively identifying signers and recording evidence of the notarization in a journal of notary acts. Free illinois notary acknowledgement forms pdf word. The record book is public information and a notary is required to produce copies of the book upon request. In this event, the notary may at hisher sole discretion, decline to provide notary service. Authorized by il stateappointed official illinois notary public certified notary signing agent for bank, business, personal documents.
Illinois notary public handbook illinois secretary of state. You do not want to take the office of notary public lightly. Through these you can download ebooks and audiobooks for reading or listening on your computer or handheld device. The entries you record in the record book will be used as evidence if a notarial act you performed is ever questioned in a court of law. Provide efficient tracking of notarial information with this notary public record book. Notary public logbook notary log book, notary journal. Illinois sample forms notary of america notary public. There is no legal requirement in illinois that a notary public keep a log book or journal. The illinois notary journal was specifically designed for this purpose, and contains many elements not available in other notary journals. Note the notary s recordbookjournal must be deposited with the attorney generals office within 90 days of the end date of the notary public s commission.
Illinois notary bonds and errors and omissions insurance policies provided by this insurance agency, the american association of notaries, inc. What every notary needs to know about journals nna. Every notary public must obtain and use a rubber stamp seal no more than one inch in height and two and onehalf inches in length sec. State of illinois information notary learning center. This handbook outlines the important duties of a notary public. The law does state, however, that the journal is the notary s exclusive property and responsibility. Kal tabbara is a licensed insurance agent in illinois. Notaries in some states, including michigan, illinois, and alaska, are not required by their states notary laws to record all notarial acts in notary. I have mailed a notary application and bond to the secretary of state.
Certifying copies of a notarys record book entries notary stamp. If a seal press is used, the impression must be inked or blackened so that it may be photocopied. Notary services notaries are appointed by the secretary of state for a term of four years. If you are looking for illinois notaries in a particular city, county, or zip, please visit the illinois notary page. This book is chronologically numbered so that it is easy to detect if the record has ever been tampered with. This attractive, perfectly bound book features a contemporary leatherette cover with goldembossed text finish. This is our topoftheline illinois notary record book. We will not provide notary service for patrons who decline to sign the record book.
The notary public s seal shall either be a seal press or a rubber stamp. Even if your state does not statutorily require you to do so, using a notary journal is the decision prudent notaries should make. Bookfactory official notary journal log book 96 pages 8. Illinois notary public act, effective july 1, 1986, was passed to better. Your recordbook of notarial acts is a valuable tool. The county in which the notarial act takes place should be inserted in the notarial certificate.
In illinois, is the thumbprint in the journal required. Notary public underwriters highly recommends all notaries maintain a record book. In addition are the controlling authority for specialty notarization, certificates of authority, certificates of incumbency and apostilles. Welcome to the alphabetical local list of illinois notaries. Your recordbook contains private, and possibly sensitive information about the people for whom you performed a notarial actguard your recordbook.
Document the details of the notarial acts you perform with this notary public record book. If you are a notary and would like to be listed in our search, you can purchase a subscription. Illinois notary frequently asked questions notary of america. The illinois notary public application and bond form is available for download here.
Can i read or listen to library books on my device. Illinois notaries search results mobile notary public. Become an illinois notary public with notary rotary, inc. Illinois law does not authorize a notary public to certify copies of any documents. The notary public record book is an important tool that contains details of the notarial acts you perform and may help protect you in the event of a lawsuit.
It follows a compliant, comprehensive format to include names, dates, fees, and all pertinent data, and the 500entry capacity accommodates a large number of records. Despite this, it is durable and features a maximum impression size of 2. Click here to order a notary stamp and a record book. The journal of notarial acts of a notary public is the exclusive property of that notary public, and shall not be surrendered to an employer upon termination of employment, whether or not the employer paid for the journal, or at any other time. The illinois notary public law requires you to appear in person in the clerk. Chronological numbering ensures that you can easily detect if the record has been tampered with.
Notary record books also build customer confidence and discourage fraudulent transactions. Most states require or strongly recommend that notaries own and maintain a journal or record book. Take an online notary training course or a live notary education class. Illinois sample forms acknowledgement verification upon oath or affirmation witnessing or attesting a signature signaturebymark an illinois notary public is authorized to perform notarial acts or notarization anywhere in the state.
If a notary is called upon to testify in court, a log book or journal may help establish what actually took place. Illinois notary public act illinois compiled statutes 5 ilcs 312 article i general provisions 1101. The active notaries public in illinois have been appointed and commissioned by the index department. Notary recordbook, notary journal requirements asn. The records of this office indicate that you have not picked up your notary public commission from the office of the county clerk. Illinois notary journals hard and soft cover most states require notaries to utilize a notary journal or log book to record his or her notarizations. Notary learning center state of illinois information.
It contains the date and time of the notarial act, the type of notary to be signed, the type of document and the date of document notarized. However, a notary may want to keep a journal for his or her own record keeping and protection should. If a notary is called upon to testify in court, a log book or journal may help. The illinois notary public act, effective july 1, 1986, was passed to better meet the needs of the modern business world. The overall size of the slim stamp is considerably smaller than other handheld stamps. In accordance with illinois law, the notary may ask you to sign their notary public record book. In either case, the notary public s seal must contain the words notary public, state of indiana and seal. An individual may seek to authenticate their signature while acting in their own capacity, or while acting on the behalf of an entity or individual they represent. It includes room for 256 entries and complete how to instructions. The book is chronologically numbered so that it will be easy to detect if a notary record is tampered with. Notary public logbook notary log book, notary journal perfect paperback october 1, 2014.
Should i keep a log book of any actions as a notary. Check out what every notary should know about keeping a journal. Depending on the notary s state of commission, he or she may be legally required to keep a record book or journal of the notarial acts theyve performed. Notary public notary services vernon area public library. A notary journal is a piece of document used by notary public to record notarial acts. Ive been a notary for several years and it was time to obtain a new notary public logbook.
Use our interactive notary public map search to find a qualified notary public or notary loan signing agent close to your location. Notarial acts include taking an acknowledgment, taking a verification upon oath or affirmation, itnessing. An illinois notary public has the authority to act throughout the state if he or she is residing in the county from which he or she was appointed. Illinois frequently asked questions notary of america. All of our illinois notary stamps are made inhouse and come with a lifetime warranty. Illinois notary record book 352 entries with thumbprint. The illinois online notary course is the fastest, easiest and most affordable way for you to learn what to do and how to protect yourself as a notary. Notary journal requirements by state superior notary. However, a notary may want to keep a journal for his or her own record keeping and protection should a notarial act ever be called into question. As a notary public in the state of illinois, you have unlimited financial liability on every document you notarize.
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